PURPOSE

The Regional Workshop Committee’s objective is to promote professionalism and effectiveness of the disciplines of real property management within the regional federal public sectors across Canada through the delivery of a Regional Workshop. Areas of federal real property disciplines include, Investment Planning and Policy and Project Delivery. The Atlantic Regional Workshop in June 2009 is a pilot and if successful will result in future Regional Workshops.

OBJECTIVES

The Regional Workshop Committee shall:

• Determine the current needs, as identified by the regional members of the real property community;
• Develop and foster a high professional standard of real property management within the federal public sector through the delivery of a strong and relevant program at the Regional Workshop; and,
• Provide delegates with:
  • A forum to network the exchange of ideas and experiences with both the Headquarters and their Regional counterparts in areas of mutual interest;
  • An opportunity to obtain expert advice on matters of interest specific to their regional community; and,
  • A stimulating environment for all delegates and stakeholders to enhance their knowledge and skills and remain current with what's happening at Headquarters in the federal, provincial and municipal governments as well as the private real property sectors.

RELATIONSHIP TO OTHER COMMITTEES

The Committee reports to the President. The Committee works closely with the Community Development and Outreach Program, the Professional Development Definition Program and the Fundraising and Finance Committees. The Committee receives assistance from the Executive Secretary.

ROLES AND RESPONSIBILITIES

The Committee strives to fulfill its mandate through the following activities:

• Develop and manage an annual work plan as approved by the Board of Directors complete with scope, budget, timelines, key outcomes and monthly updates on matters pertaining to the Regional Workshop;
• Strike a committee that may include RPIC Board Directors, federal employees, regional counterparts and/or volunteers who have an interest in the field of real property management;
• The Real Property Regional Workshop Chair will assume the strategic direction of the planning of the Regional Workshop and serve as a liaison with the RPIC Board of Directors for all workshop updates and Board approvals; and,
• The Committee Chair to lead in the planning and staging of a Regional Workshop. Length and format of the workshop shall be determined on an annual basis and approved by the Board of Directors.

SECRETARIAT

The Willow Group will be responsible to support the Regional Workshop Committee, including the following:

• Develop and maintain a workshop budget and critical path;
• Prepare minutes of the Workshop Committee’s meetings which are approved by the Chair prior to distribution to Committee Members;
• Manage all logistical requirements, including facility, food and beverage, audio visual, simultaneous interpretation, gala dinner facility, transportation, entertainment, etc.;
• Manage promotional requirements, including pre-press production, translation and graphic design for distribution via print, e-mail and web;
• Manage the development of the program based on direction from the Committee;
• Liaise with speakers, i.e., sending confirmation of their participation, obtain a/v needs, obtain presentations, expenses, special requirements, etc.;
• Manage the registration of delegates including all financial aspects (create a registration dbase, issue an invoice, confirmation or receipt to registrants, produce registration reports as required, produce financial reports as required, produce names tags;
• Manage on-site needs, including volunteers; and,
• Any other such duties as shall be required from time to time.