PURPOSE

The Real Property National Workshop Committee’s objective is to promote professionalism and effectiveness of the disciplines of real property management within the Canada-wide federal public sector across Canada through the delivery of a National Workshop. Areas of federal real property disciplines include, facility management, facility planning, program delivery, regulations, policy development, and project management.

OBJECTIVES

The Real Property National Workshop Committee shall:

• Determine the current needs, as identified by the members of the real property community, for both the Professional Development Day and the National Workshop;
• Develop and foster a high professional standard of real property management within the federal public sector through the delivery of a strong and relevant program at the National Workshop; and,
• Provide delegates with:
  • A forum to network the exchange of ideas and experiences with both the public and private sector organizations in areas of mutual interest;
  • An opportunity to obtain expert advice on matters of interest to the federal real property management community; and,
  • A stimulating environment for all delegates and stakeholders to enhance their knowledge and skills and remain current with what's happening in the federal, provincial and municipal governments as well as the private real property sectors.

RELATIONSHIP TO OTHER COMMITTEES

The Committee reports to the President. The Committee works closely with the Community Development and Outreach Program, the Professional Development Definition Program and the Fundraising Committee. The Committee receives assistance from the Executive Secretary.

ROLES AND RESPONSIBILITIES

The Committee strives to fulfill its mandate through the following activities:

• Develop and manage an annual work plan as approved by the Board of Directors complete with scope, budget, timelines, key outcomes and monthly updates on matters pertaining to the annual national workshop;
• Strike a committee that may include RPIC Board Directors, federal employees and/or volunteers who have an interest in the field of real property management;
• The Real Property Annual National Workshop Chair will assume the strategic direction of the planning of the annual national workshop and serve as a liaison with the RPIC Board of Directors for all workshop updates and Board approvals;
• The Committee Chair to lead in the planning and staging of an annual national workshop that includes professional development and a workshop. Length and format of the workshop shall be determined on an annual basis and approved by the Board of Directors; and,
• Identify an annual national workshop co-chair for approval by the Board to resume the role of chair the following year and who will become an RPIC Board member.

SECRETARIAT

The Willow Group will be responsible to support the Real Property Annual National Workshop Committee, including the following:

• Develop and maintain a workshop budget and critical path;
• Prepare minutes of the Workshop Committee’s meetings which are approved by the Chair prior to distribution to Committee Members;
• Manage all logistical requirements, including facility, food and beverage, audio visual, simultaneous interpretation, gala dinner facility, transportation, entertainment, etc.;
• Manage promotional requirements, including pre-press production, translation and graphic design for distribution via print, e-mail and web;
• Manage the development of the program based on direction from the Committee;
• Liaise with speakers, i.e., sending confirmation of their participation, obtain a/v needs, obtain presentations, expenses, special requirements, etc.;
• Manage the Tradeshow including development of a sales kit, solicitation and selling of exhibit space and sponsorship opportunities, coordinating staging requirements, ensuring that exhibitors and sponsors are satisfied;
• Manage the registration of delegates including all financial aspects (create a registration dbase, issue an invoice, confirmation or receipt to registrants, produce registration reports as required, produce financial reports as required, produce names tags;
• Manage on-site needs, including volunteers; and,
• Any other such duties as shall be required from time to time.